Propertyware vs. Buildium: We Compare Two Top Property Management Solutions

Quick Summary

Propertyware offers deep customization and advanced accounting for larger portfolios, while Buildium delivers easier onboarding and strong all-in-one functionality for smaller to mid-sized managers. The article breaks down their key differences in pricing, usability, and features to help property managers choose the right platform for their operational needs.

Struggling To Decide Between Propertyware and Buildium?

If you’re weighing Propertyware against Buildium, you’re not alone. Both platforms promise to simplify property management, but they take different approaches to accounting, reporting, and workflow management. 

For managers deciding where to invest time and budget, the challenge is knowing which system will truly streamline operations without creating unnecessary complexity, or which platform will best support a growing portfolio while keeping finances accurate and tenants satisfied.

In this Revela article, we are going to break down their differences across key features like accounting, maintenance, leasing, and reporting, helping you make an informed decision for your portfolio.

But first…

Why Listen to Us?

At Revela, we’ve helped hundreds of real estate firms streamline operations, automate accounting, and scale portfolios of hundreds of thousands of units. Our experience with clients like Shamrock Acquisitions, who centralized workflows and grew efficiently, gives us unique insight to break down solutions like Propertyware and Buildium, highlighting what works best for property managers at every stage.

Propertyware vs Buildium: Quick Differences

Here’s a fast comparison to help you decide which platform fits your property management needs:

Choose Propertyware if you prioritize customization and advanced accounting for large portfolios. Go for Buildium if you want an easy-to-use, scalable solution with strong support and core features ready to go.

What Is Propertyware?

Propertyware is a comprehensive, web-based property management software designed specifically for single-family rental portfolios. It provides an all-in-one platform that streamlines operations through customizable tools for accounting, marketing, leasing, maintenance, and reporting, helping property management companies of various sizes increase efficiency and scalability.

Key Features

• Customizable Accounting: Full accounting suite including accounts receivable/payable, bank reconciliations, budgeting, and ACH payments to owners.
• Maintenance Management: Integrated system for the full maintenance lifecycle: work orders, vendor coordination, photo documentation, and billing.
• Marketing & Leasing Tools: Manage rental listings, prospects, and tenant applications; includes AI-powered tenant screening and eSignature for leases.
• Owner & Tenant Portals: 24/7 self-service access, providing real-time visibility into financial data, documents, and communications.
• Open API & Customization: Extensive customization with custom fields, dashboards, reports, and integrations with other software systems.
• Advanced Reporting Engine: Build detailed, custom reports; schedule recurring reports, create charts and graphs, and share real-time data with stakeholders.
• Dedicated Contact Centers: 24/7 professional support for maintenance and leasing; live agents handle emergency calls and capture leads.

Pricing

Core Plans

• Basic: $1/unit/month, $250 min; implementation = 2× monthly subscription
• Plus (Most Popular): $1.5/unit/month, $350 min; adds text messaging, eSignature, inspections
• Premium: $2/unit/month, $450 min; adds maintenance projects, vendor portals

Additional Services

• Maintenance Contact Center: $110/unit/month + $300 setup
• Leasing Contact Center: $285/unit/month + $300 setup
• Professional Websites: $9,900/month + setup from $500
• AssetProtect Insurance: $1,200/policy/month

Notes: Enterprise/API +$1/unit/month; transaction fees apply for screening and payments.

Pros

• Highly customizable fields and workflows, allowing companies to tailor the platform to their specific operations
• Strong and comprehensive accounting tools for managing multiple bank accounts, tracking transactions, and generating detailed reports
• Centralized communication through the "Conversations" tool, helping teams keep tenant and owner interactions organized
• Robust and customizable reporting options for tracking performance and operational data
• Pre-made email templates that streamline communication with tenants and owners
• Open API for integrating with third-party tools and building custom workflows

Cons

• Dated and less intuitive interface, making navigation and daily use more challenging
• Performance issues, including slow response times and occasional software crashes
• Lengthy setup and implementation process, requiring significant time before full adoption
• Struggles with very large portfolios (1000+ units) despite affordability for mid-sized portfolios
• High monthly minimum cost may be prohibitive for smaller property management companies

What Is Buildium?

Buildium is a cloud-based property management software designed to help landlords and property managers streamline operations for residential and commercial properties. It centralizes key tasks like accounting, rent collection, leasing, and maintenance into a single, all-in-one platform, enabling users to automate workflows and manage their portfolios more efficiently.

Key Features

• Accounting & Financial Reporting: Automated bank reconciliation, 1099 e-filing, income/expense tracking, custom financial reports, and secure online payments
• Online Rent Collection: Automated ACH and credit card payments, direct deposit to your bank, with automated late fee enforcement
• Maintenance & Operations: Online maintenance request tracking, work order management, vendor coordination, and communication tools for efficient repairs
• Leasing & Tenant Screening: Online rental listings, syndication to major sites, customizable applications, integrated tenant screening (credit, criminal, eviction), and eSignatures for leases
• Owner & Tenant Portals: Self-service portals for owners to view financial statements and for tenants to pay rent and submit maintenance requests
• Business Performance Analytics & Insights: Dashboards and reports for portfolio performance, analytics for vacancy rates, maintenance costs, and leasing performance
• 24/7 Maintenance Contact Center: Dedicated call center handling resident maintenance calls, logging tasks, and dispatching vendors during emergencies

Pricing

Core Plans

• Essential: $62/month; includes core accounting, maintenance, online portals, tenant screening, standard reports, ticket support
• Growth: $192/month; adds unlimited eSignatures, property inspections, business analytics, live phone support
• Premium: $400/month; adds Open API access, priority support, 100 free business bank account setups

Additional Costs

• Unit-Based Pricing: Monthly cost increases with number of units
• Transaction Fees:
  
  • Essential: $2.35 per EFT; Growth: $0.99 per EFT; Premium: EFT fees waived
  • Credit cards: 2.99% per transaction across all plans
• Add-On Services: Maintenance Contact Center, onboarding, and other extras may increase total cost by 30–50%

Pros 

• Strong and robust accounting tools that handle automated bookkeeping, collections, and full-scale financial reporting
• Automated online rent collection for tenants, improving cash flow and reducing manual processing
• Tenant and owner portals that facilitate rent payments, maintenance requests, and real-time access to account information
• Scalable for growing portfolios, supporting larger property management businesses efficiently
• Free marketing and lead generation tools to help attract and manage tenants
• Helpful resources and award-winning support assisting teams in onboarding and daily operations

Cons

• Additional costs and fees for essential features such as inspections, bank account setups, or contact center services
• Mobile app provides fewer features than the desktop version, limiting functionality on the go
• Limited customization options and rigid workflows, which can restrict tailoring to unique business needs
• Performance can be slow at times, particularly when managing large portfolios or complex tasks

Revela: Better Accounting and Property Management in One

Propertyware and Buildium are both solid property management platforms, offering useful features for accounting, leasing, and maintenance. However, many property managers still struggle with disconnected workflows, complex reporting, and limited real-time visibility. 

Revela addresses these gaps by combining enterprise-grade, trust-compliant accounting with full operational management in a single platform. From automated bank reconciliation and flexible reporting to integrated maintenance, tenant, and owner portals, Revela gives teams one source of truth for every dollar, task, and tenant. The result is cleaner books, faster closes, and confident, data-driven decisions.

Key features

• Trust & GAAP‑Compliant Accounting: Runs audit‑ready books and embeds trust workflows to keep owner funds accurate.
• Integrated Maintenance Management: Tracks work orders, vendor communication and maintenance logs in one view so you stay on top of tasks.
• Embedded Payments & Banking: Manages expense payments, rent processing and cash flows directly through the platform with a connected banking service.
• Flexible Reporting & Data Access: Delivers clean, exportable data via CSV, BI feed or API so you skip the spreadsheet chaos.
• Extensive API & Integrations: Connects your existing tech stack and third‑party tools easily thanks to a strong open‑data design.
• Portfolio Type Flexibility: Supports single‑family, multifamily, student housing and mixed‑use assets under one roof so your operation stays unified.

Pricing

Our pricing is tailored to your business needs. Every property management operation is different, so we work with you to create a plan that fits your portfolio size and desired features. For an accurate quote, contact our team.

Propertyware vs Buildium vs Revela: Side-by-side Comparison

Why Property Managers Choose Revela for Accounting and Operations Excellence

Accounting as the Foundation

Many platforms build workflows first and layer accounting later. At Revela, we start with trust‑accounting and real‑time financials built in, reducing the risks of inaccurate books or owner‑statement errors. That means fewer external add‑ons and tighter control of funds.

Unified Operations Across Property Types

Whether you manage single‑family homes, multifamily units, student housing, or mixed‑use assets, Revela supports them within a single platform rather than forcing you to switch systems or add modules. This makes portfolio growth smoother and tool fatigue less likely.

Data Access and Integration-Ready Design

Our platform offers real‑time data exports, APIs, and full transparency of operational and financial data. For firms that already use multiple systems or want to combine technology stacks, this means you won’t get locked into one rigid workflow or struggle with data silos.

Seamless Payments and Banking

Revela stands out with its embedded payment and banking solutions, allowing property managers to process rent payments, manage expenses, and track cash flows directly within the platform. This reduces reliance on third-party tools, streamlining operations and enhancing control over financial processes.

Real-Time Insights for Better Decision-Making

Our reporting and analytics tools provide up-to-date financial and operational insights, allowing property managers to make informed decisions quickly. Whether it’s a portfolio-wide analysis or detailed financial breakdown, Revela offers flexibility and accuracy in real time.

Responsive Customer Support

We are known for exceptional customer support, offering fast response times and expert guidance during onboarding and beyond. Our team is deeply familiar with real‑estate accounting workflows and is dedicated to ensuring a smooth experience for all users, especially when transitioning from legacy systems.

Streamline Your Operations With the Right Property Management Software

We’ve compared Propertyware and Buildium, highlighting their core features, pricing models, and areas of strength. Both deliver capable tools for property managers seeking to automate workflows and improve efficiency, but they differ in flexibility, scalability, and accounting depth.

For those looking for a more unified, accounting-driven solution, Revela offers a modern alternative. It combines GAAP-compliant accounting, real-time reporting, and integrated payment and banking workflows within a single source of truth. Whether you manage single-family homes, multifamily units, or mixed-use assets, Revela streamlines operations and provides the financial visibility needed to grow confidently.

Take the next step toward smarter property management, book a demo with Revela.